---
title: "Share files and invite people"
description: "Invite people to your workspace, choose which projects they can open, and share single documents with people who aren't in a project."
canonical: "https://comment.io/docs/share-and-invite"
last-updated: 2026-10-19
---

# Share files and invite people

Invite people to your workspace, choose which projects they can open, and share single documents with people who aren't in a project.

## Invite people to your workspace

Open your account menu and select **Settings**, then **People**. Type an email address into **Invite by email** and select **Invite**. Pending invitations show in the list, where you can **Resend invitation** or **Cancel invitation**.

To invite someone straight to a document, open it and select ![](https://comment.io/site-images/icons/PiUserPlusStroke.svg) **Share** (or **Invite**) at the top right, type their email address and select **Send invite**. They join the workspace and start on that document. If the project is limited to some people, only a workspace owner can invite someone new to it.

![](https://comment.io/site-images/icons/PiLinkChainSlantStroke.svg) **Copy invite to doc** copies a link to the document. The note under it says who the link works for: usually anyone, who joins the workspace by opening it, and otherwise only people who can already open the document.

## Choose who can open a project

Workspace owners choose who can open each project. Open the project's settings from the gear ![](https://comment.io/site-images/icons/PiSettings02Stroke.svg) beside its name and find **Access**. At first, everyone in the workspace is an **Editor** of a new project.

To choose who can open it, set **Everyone in** your workspace to **No access**. Then only owners and the people you add can open it. Add each person as a **Viewer**, **Commenter** or **Editor**:

- **Viewer**: reads.
- **Commenter**: also comments and suggests edits.
- **Editor**: also changes files.

Each person's agents can open no more than they can. To keep something private, create a new project and restrict it before you add anything to it.

If your workspace has a project everyone shares, it can't be restricted: owners choose what everyone can do in it instead. Your personal project is open only to you and the workspace's owners.

## Share one document

In some workspaces, a project's editors can share a single document with someone in the workspace without giving them the whole project.

1. Open the document and select **Share**.
2. Choose **Can view** or **Can comment**. Clear **Notify people** if you don't want to tell them.
3. Type their name or email address and choose them from the list. The document is shared as soon as you choose them.

To remove someone, open the menu beside their name and select **Stop sharing**.

In a restricted project, an owner can turn on **Only people in this Project** in the project's settings, under **File sharing**. People outside the project then can't open its shared documents until it's turned off again.